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Microsoft 365 Backup
Did you know that Microsoft doesn’t actually backup your data stored within Microsoft 365? The data you store in their cloud is your responsibility.
Protect your Mailbox, SharePoint, OneDrive, Teams and Dynamics data within 5 minutes.
Microsoft 365 doesn’t automatically backup or restore your valuable data, but we can
While Microsoft 365 (formerally Office 365) keeps your data accessible to you by providing a high-functioning platform, but they aren’t obligated to protect your critical data in the long run.
In fact, Microsoft themselves recommend that you should backup your data using a third-party tool. The Shared Responsibility Model you agreed to when you first started using 365 stipulates that you are responsible for your data, not Microsoft.
Why do you need to backup
your Microsoft 365 data?
Accidental Deletion
Protect your data from avoidable mishaps. Version history and recycle bins can only offer basic protection. If it is purged from the Microsoft 365 database, or a user account is deleted, it can’t be recovered.
Retention Policy
Microsoft 365 has a very basic and rigid retention policy and is not equipped to protect your data in the long term or against specific threats. If deleted data falls outside of their retention period, it’s lost forever.
Malicious Employees
Protect yourself by protecting your data. Rogue employees may delete incriminating files and emails to cover their tracks. By the time you discover the issue, it may be too late to recover data without an external backup.
Ransomware/Viruses
Ransomcloud, a new emerging threat, can encrypt emails on public systems and hold your critical data to ransom. Cloud vendors don’t offer the same level of protection against dynamic threats as our solutions.
Legal & Compliance
Depending on your industry, you may need to retain data for long periods of time to comply with laws and regulations. Without access to certain data requested by law, you may face non-compliance cases and hefty fines.
Avoid Dependency
Never rely on one source to protect your most valuable data. Always make sure you can recover your data as quickly as you need it by outsourcing your data protection and cloud backup to our reliable solutions.
What we can protect within 365
Complete protection for you Microsoft 365 data.
Exchange
Online
Protect your Outlook mailboxes, archives, folders, chats, calendars, contacts, messages, permissions and even accidentally deleted items.
Microsoft
Teams
Back up your Messages, Shared Files, Web Pages, OneNote, Group mailbox messages, and Group mailbox calendars.
OneDrive for
Business
We can back up the important folders on your PC & Mac, such as desktop files, documents, videos and pictures.
SharePoint
Online
Back up your SharePoint Online and SharePoint on‑premises data.
Microsoft 365
Groups
We back up and restore mailboxes and conversations, sites, metadata, notebooks, documents, permissions, and members.
Public Folders
We can back up all data in your Microsoft public folders.
Projects Online
All of your Microsoft Projects Online data can be backed up with BackupVault.
Power BI
Power BI backup ensures that all historical versions of Power BI documents are backed up and protected.
Microsoft Power
Automate
Keep your Microsoft Power Automate flows backed up and protected with BackupVault.
How does the Microsoft 365 cloud backup work?
- Setup in under 5 minutes
With no hardware or software to install, you can quickly set up your Microsoft 365 cloud backup with our web-based management console. All you need is your credentials to connect securely to your account. - Fast, granular recoveries
Backups are automatically performed multiple times per day sending only updated or new files. Our backup software connects to Microsoft 365 up to six times per day and sends any changes to our UK datacentre. - Cost effective & easy to use
Files from Onedrive, SharePoint, and Mailbox can be recovered in a few clicks. We even support Dynamics. Our intuitive software even allows you to search and recover individual emails from a mailbox directly back into Outlook.
Ransomware protection built in
Our automatic ransomware detection is baked into BackupVault. We check for suspicious files in Outlook mailboxes, archives, folders, chats, calendars, contacts and messages before they can get to your data.
Support for
your business
24 hours a day
BackupVault is committed to delivering exceptional customer support. Our dedicated team is available to assist you every step of the way, from initial setup to ongoing monitoring and troubleshooting. We proactively monitor your backups to ensure their success and provide timely assistance should any issues arise.
There are no live queues for our 24hr support services.
It’s simple to talk to us via phone, email or livechat.
Microsoft 365 (Office 365) backup with flexible restore
Introducing the most inclusive Microsoft 365 cloud backup solution, offering flexibility in data restoration. Our user-friendly system incorporates powerful ransomware detection, providing valuable time-saving for admins. Cloud Backup ensures full coverage of all Microsoft Cloud content you generate, not just files, securely stored with 256-bit encryption or your preferred storage (BYOS). What sets us apart is our wide range of restoration options, designed to cater to your specific needs effortlessly.
Key Features:
Ransomware Detection
Proactively identify ransomware events with detailed reports, enabling fast and secure restores without disrupting productivity.
Granular Restore
On-demand granular recovery efficiently handles conflicts to ensure retrieval of the most authoritative copy.
Out-of-Place Restore
Effortlessly restore content to another cloud site, mailbox, OneDrive, or Group, simplifying data management as your organisation evolves.
Offline Restore
Restore .ZIP and PST files to local storage for uninterrupted access at any time. Export OneDrive, SharePoint, and Outlook data, including files, mailboxes, or chat histories.
Security Rollback
Easily perform complete security rollbacks to reverse Microsoft 365 permissions changes.
Object-Based Restore
Swiftly locate Microsoft 365 Teams, files, emails, or other objects using full-text search for rapid discovery and recovery.
Point-in-Time Restore
Recover content to a specific point in time through a straightforward calendar-based interface.
End-User Restore
Our Chat Bot (AVA) empowers users to initiate restores directly from Microsoft Teams, emphasising security throughout the process.
Delegated Restore
Delegate restores to trusted users based on roles with security trim by AD properties like location, department,
or role.
With our Office 365 backup solution, rest assured that your data remains safeguarded, easily restorable, and constantly accessible. Embrace peace of mind in the ever-changing digital landscape with our robust security and adaptable restoration capabilities.
Ensuring GDPR, CCPA, Governance, and Compliance: Explore BackupVault’s Comprehensive Backup Solutions
Data protection regulations such as GDPR, CCPA, and governance requirements are of utmost importance in today’s digital landscape. At BackupVault, we understand the significance of safeguarding your organisation’s sensitive information while meeting these stringent compliance standards. Our comprehensive backup service prioritises your regulatory needs, ensuring secure and accessible data, along with the flexibility to manage data sovereignty effectively.
Key Features:
Compliance-Driven Backup
Ensure GDPR, CCPA, and governance compliance with encrypted data protection. BYOS is supported for seamless data sovereignty management.
Privacy Dashboard
Simplify data searches across mail, calendars, and OneDrives for Right to Be Forgotten and Data Subject Access Requests compliance, regardless of data location.
Right to Be Forgotten
Easily remove user data from backups through intuitive searches across Exchange mailboxes and OneDrives.
DSAR Processing
Comply with EU GDPR Article 15 by exporting the latest user information from OneDrive or Mailbox.
Admin Auditing
Track restore operations and administrative activity for enhanced accountability.
Defensible Deletion
Record data purge consent and create evidence trails for content deletion accountability.
Data Security with Delegated Administration
Control access for backups and restores with role-based security trimming.
Status Monitoring
Generate comprehensive reports on Microsoft 365 protection status across various components.
Granular Content Deletion
Securely search and delete Microsoft 365 backups organisation-wide with role-based access controls.
Backup Data Sovereignty
Maintain data sovereignty with multi-geo support and flexible storage options, including built-in Azure or BYOS.
At BackupVault, we are committed to providing you with the tools and support needed to ensure GDPR, CCPA, governance, and compliance, making data protection a seamless and worry-free aspect of your business operations. Partner with us today and experience peace of mind knowing your data is in safe hands.
Outlook
Excel
Teams
Word
One Note
PowerPointMicrosoft 365 Data Recovery & Restore
Quickly restore individual files, folders, or entire mailboxes with just a few clicks, minimising downtime and ensuring business operations remain uninterrupted.
- UK datacentres
- Simple search
- 256bit encryption
- Recover in seconds
- ISO Certified
- Maintain compliance
- Up to 4x per day backups
- Comprehensive reporting and audit trails
- Unlimited retention
Hear From Our Clients
“Our data is critical, and with BackupVault I have peace of mind knowing that in the event of a catastrophe my data is safe, secure and easily retrievable. Back-ups are stored online on UK based Servers and both the backup and restore procedures and fast and easy to use. The level of help and services is also second to none. Whenever I have had any queries, the response has been very fast, helpful and productive.”
“BackupVault have been excellent at meeting our needs of providing a backup service that complies with our Law Society Professional Rules. Many of the service providers will not tell you where the data is held and for our line of business, it has to be kept in the UK. They were very efficient at installing the backup and did regular checks on the system to ensure that backups continued successfully.”
“The difficulty with any backup system is that you only know if it works when you REALLY need it to work. We had only been using BackupVault a few months when, due to a hard disk failure on our live network, we needed to access a backup of a small file. The BackupVault system worked perfectly for us, and we recovered the file with no stress in just a few minutes.”
“Being secure in the knowledge that all our data is backed up daily off site is a huge comfort to us and as has been recently shown works superbly when our system crashed in the office and you were able to restore all our information remotely and we were back up and running in no time at all. Your swift and efficient response time enabled us to continue working without any loss of service to our clients – who could ask for more.”
“As Accountants secure back up of sensitive client data is essential. BackupVault fulfils all our requirements with the highest levels of encryption. Their service is fantastic with fast efficient support. We have tried other companies before but BackupVault is the best both for service and value for money. A great UK based company.”
Common Microsoft 365 Backup Questions
Got questions for us about Microsoft 365 backup? We’ve got the most common answers for you here.
Yes, it is a very common misconception that Microsoft backs up Microsoft 365. Microsoft ensures that their infrastructure and connectivity are functioning correctly, but the responsibility of your data remains with you. You still need to backup your data.
Yes, 2FA is actually mandatory on our backup systems.
Yes, the backup process is completely invisible to end users. The backup software does not interfere with users whilst a backup is running.
Our Microsoft 365 (formerly Office 365) backup pricing is based on the number of 365 users you have. We backup Shared Mailboxes free of charge.
Visit our pricing page for more information
Yes of course! Request a free 30 day trial today.
Unfortunately not. These tools are designed for legal departments to keep a copy of a 365 account from a set date. It will not allow you to drill down and restore individual items from a set date.
Yes, you can set up a daily or weekly backup report to be sent directly to your inbox.
We use the Equinix LD5 datacentre in Slough to store all customer 365 backups.
Yes – it’s super easy to restore your files granularly, including emails, tasks, and calendars. You can even search through backups to find exactly what you need.
In addition to mailbox data, we can also protect your Public Folders, SharePoint, and OneDrive files.
No. Microsoft only provides a very basic retention period for the data stored on their servers. They state in their Terms of Service that the user is responsible for backing up their Microsoft 365 SharePoint data via a third-party service, which is why it’s essential that you outsource your Microsoft 365 backups to an external source.
No. While Microsoft provides a 14-30 day retention period for your data on their servers, their Terms of Service clearly states that it is the user’s responsibility to backup their OneDrive, and other Microsoft 365, data using a third-party service like BackupVault.
Yes, we continue to hold backups of deleted mailboxes and can recover them as needed.
Not currently, but this is in development.
Yes, many other providers are only able to backup Microsoft 365 email, OneDrive and SharePoint, but we also support Teams.
Yes. We are one of the few providers that now support the backup and restore of Microsoft Dynamics 365.
Free Trial
When you run your entire business on Microsoft 365, why risk losing it all?
Try our backup software for free today with zero commitment.
